Hello, I have limited space for paper storage

Question

I have a small business but have a lot of papers to keep and  limited space to store them. Do you have any ideas?

B. Enne · Answer

1-Buy a good scanner that places documents directly into a computer file. 2- How about vertically storing hard copies you have to keep? You could build shelves to the ceiling, https://www.pinterest.com/pin/173810866844895039/ 3- use a closet or one of the following methods: https://www.youtube.com/watch?v=QDNXmDyN1u0 http://www.abowlfulloflemons.net/2012/04/guest-post-organized-home-office.html https://www.pinterest.com/search/pins/?q=vertical%20office%20paper%20storage&term_meta%5B%5D=vertical%7Ctyped&term_meta%5B%5D=office%7Ctyped&term_meta%5B%5D=paper%7Ctyped&term_meta%5B%5D=storage%7Ctyped

Jacalyn · Answer

I'm with B.enne.  Buy a scanner and look up - at your walls, and build/install shelves.

Jennie Herrick · Answer

If a scanner is not something that you can use because you need to keep the actual hard copies of the paperwork, my only other suggestions at that point would be to maybe try renting a small storage room where you can keep the documents in file cabinets and stored safely offsite. However if they need to be stored onsite, then I would start looking into some kind of vertical storage options. As humans we tend to spend our lives looking down and putting our things on the floor, however this leaves a lot of unused, available space above our shoulders. It's prime real estate. I'm sure there are some shelves and filing boxes that you can put on the walls to keep all your paperwork organized and at your fingertips. Good luck to you! :-)

Jan Posey Comer-Shipman · Answer

I would opt for the scanner and for EXTRA protection, purchase a service such as Carbonite so that the documents are automatically backed up and stored off site. No worries as to losing if your computer crashes. You can always store on the cloud as well but if these are important documents, consider an off site backup! Carbonite is about $60 per year and multiple year purchase can lower the cost. Additionally, they are running a special of 20% off AND if you do ebates, you can get an additional 7.5%. All this and piece of mind!!! If a scanner is outside of your budget, you can always take a photo of the documents and save that way!

DORLIS · Answer

i LIKE HARD COPY, BECAUSE WHAT IF COMPUTERS, ETC CRASH. SORRY, I DO NOT TRUST THEM

Jeani Miller Miner · Answer

Scan and Carbonite is my recommendation too. You can also install a terrabite of space on an external hard drive. That's a ton of storage. For the hard copies, consider turning an storage ottoman into file storage. You could also buy two standard short file cabinets and use them as support under a piece of wood or glass for a desk. And of course go vertical. wall pockets (often sold for cubicle storage) is perfect.

Buster Evans · Answer

Depending on why you have to Keep so many papers, whether they are receipts or whatever, maybe the accordion folders that are divided into compartments etc.. You could sort by date, ticket no., or customer name, alphabetically.
 How long do you have to keep the papers. These folders could possibly stack or lay flat, maybe kept in a closet out of site... just the first thought I had in the situation.

LD · Answer

Since you have limited space, then you need to have a multi functional printer which has a scanner bed to it. Make sure to scan your doc's in pdf format, for the docs that you need for tax purposes can be group together. Invest in the full version of Adobe, for you can create files from multiple documents. Adobe also has cloud back up store, but remember that any files that are backed up to the Cloud are password protected. If you are not currently backing up your computer system to an external drive, please do so, and make sure to store offsite in a fireproof container (i.e., safe or fireproof locking cabinet). Also use dual monitors for ease in looking at stored docs.

DORLIS · Answer

holuse title, etc. are in safe deposit in bank. other things like recipes and how to's are already safely stored.

Carol · Answer

Hard copies are not necessary. I scan everything into my computer now, and am on the way to becoming paperless for my personal and business files, I have a small S Corp. and the IRS even accepts digital copies of things like receipts, invoices, etc. Be sure to use good back-up software, or copy to a portable media that you can grab quickly in case of a disaster. I back up all my financial files to both a cloud storage server and to a flash drive. That should allay your fears of computer safety!

Marion Nesbitt · Answer

Have you thought about those tall, multi-shelved units like they have in medical clinics? They are movable so you could face the unit to the wall, slide out when needed and have some art work on the surface facing you.

Carolyn · Answer

yup; in agreement with a scanner. I think you can scan those copies and even highlight only the important stuff and copy into new folder to save on computer

Carol Tanner · Answer

I also have everything backed up on portable hard drives, 3 currently, but use the flash drive for moving files to a laptop if main computer crashes.

Linda Fraser · Answer

With limited space I would look up. I don't know what type of ceiling you have but if it's a regular ceiling find the studs and attach plant hooks. Then suspend chains and attach shelves to the chains on each corner. You can have as high or low as many shelves as you like. If you're afraid of papers spilling off you could add a pretty edge trim to the shelves. ***Now if it's a ceiling with tiles there are still braces above you can still attach the chains too. You will have to get creative to do it. Hope this helps

DORLIS · Answer

I am still finding receipts and bills that my father saved and he passed in 08

Dau32711220 · Answer

get a scanner and do careful organizing under clients names, and maybe even the year.

Hello, I have limited space for paper storage

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Hello, I have limited space for paper storage

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